Data Handling Notice
Last updated: [insert date]
This page gives a plain-language summary of how information submitted through this website is expected to be handled in practice.
Simple version: if someone submits a contact form, an audit application, a referral, or an article opt-in, that information should be handled carefully, used for the stated business purpose, and not thrown around carelessly.
1. Types of submissions covered
This notice applies to information submitted through pages such as:
- contact page
- Revenue Systems Audit application page
- article opt-in or article-access forms
- referral-related submissions
- general website enquiry forms
2. Expected handling standard
Submitted information should be handled with reasonable care and should only be accessed, stored, or used for legitimate business communication and service-related purposes connected to the website.
3. Legitimate uses of submitted data
- responding to the person who submitted the information
- reviewing service fit
- delivering requested content or article access
- managing follow-up connected to the service or enquiry
- keeping structured business records connected to audit applications, referrals, or contact requests
4. Things that should not happen
Bad handling is still bad handling, even if the business is small.
Submitted information should not be shared casually, reused irresponsibly, sold off, dumped into irrelevant systems, or left lying around in a sloppy way just because the person behind the site is “still figuring it out.”
5. Internal storage
Information may be stored in tools such as:
- email inboxes
- CRM systems
- form tools
- spreadsheets or databases
- internal business records used to manage enquiries and service operations
6. Access and restraint
Only relevant people or systems involved in legitimate handling of the submission should have access to that information.
Just because information exists does not mean everybody should touch it.
7. Retention and cleanup
Submitted information may be retained for as long as reasonably necessary for communication, record-keeping, fit review, or related business operations. Information that no longer needs to be kept should not be retained indefinitely without reason.
8. Questions and requests
If someone wants to ask how their submitted information is being handled, they should be able to contact: [insert email address]
9. Relationship to the Privacy Policy
This Data Handling Notice is not a replacement for the Privacy Policy. It is the practical plain-language companion to it.